Administrative Specialist (m/w/d) (Betriebswirt/in (Hochschule))

Your tasks

Job Purpose / SummaryThe Administrative Specialist is responsible for ensuring smooth and efficient day-to-day operations of the office. This role supports managers and employees through a variety of organizational and communication tasks, acting as a central point for internal and external coordination.Key Responsibilities- Oversee daily office operations, including reception duties, mail handling, and supply management.

• Coordinate and organize meetings, appointments, travel arrangements, and company events.
• Maintain and update company records, files, and databases.
• Support HR with onboarding of new employees (e.g., preparing workstations, access cards etc.).
• Liaise with vendors and service providers (office equipment, cleaning, maintenance, couriers).
• Prepare reports, presentations, and correspondence as required.
• Ensure compliance with health, safety, and security procedures in the office.
• Support other departments with administrative tasks when needed.
• Serve as the primary point of contact for internal and external communication and coordination, ensuring information flows smoothly across teams and stakeholders.
• Identify, evaluate, and arrange suitable office spaces and handle related administrative tasks (e.g., lease negotiations, facility setup, and relocation coordination).

Your profile

Qualifications & Requirements- Bachelor’s degree in Business Administration, Management, or a related field (preferred).

• Fluent in English, German and Chinese.
• 2+ years of experience in office administration or a similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).