Workplace & Engagement Assistant (f/m/d)

You will also play a key part in an exciting upcoming office relocation in Q1 2027, making this a unique opportunity to shape the future of our Munich workplace.

Key Responsibilities

• Support all operational tasks related to our upcoming office relocation, including both the preparation and execution of the move
• Provide on-site supervision of contractors and suppliers during the fit-out phase (technical trades,furniture, painters, and renovation works)
• Maintain operations at the current office as needed during the transition period-two locations will need to be managed simultaneously
• Remain on-site at the existing office location after the move to oversee contractually obligated reinstatement and maintenance works
• Keep our Munich office running smoothly by supporting day-to-day operations — from assembling furniture and managing deliveries and outgoing shipments to handling ad hoc tasks
• Ensure tidiness and cleanliness of all common areas, including coordination with our cleaning company
• Play an active role in maintaining a safe, compliant, and welcoming office environment in line with IDnow’s standards, including work regulations and occupational health & safety requirements (e.g. DGUV testing)
• Be a reliable on-site point of contact for employees, helping to address and resolve workplace needs quickly and professionally
• Bring your own creative ideas to the planning and execution of internal events, team gatherings, and community activities that strengthen IDnow’s culture
• Actively contribute to a positive workplace atmosphere in Munich through fresh ideas for employee engagement and internal communication initiatives
• Get involved in global workplace and community projects as needed

Preferred Experience

• 2+ years of experience in office management, workplace experience, community management, event management, or hospitality
• Hands-on attitude with a practical, can-do mindset — comfortable rolling up your sleeves when needed
• Strong communication and interpersonal skills
• Excellent organisational abilities and attention to detail
• Proven ability to manage multiple tasks independently in a fast-paced environment
• Experience in planning and executing events or community activities, with a flair for creative ideas
• Fluent in German and English
• Must be based in Munich with regular on-site presence required
• Experience with office relocations is a plus
• Background in tech, fintech, or scale-up environments is a plus
• Strong alignment with IDnow’s values: teamwork, trust, accountability, excellence, and curiosity

Perks & Benefits

• Health & Wellbeing: Use your full access to the mental health platform nilo , including 1on1 sessions.
• We value personal and professional development: make full use of Udemy , our training platform with 24/7 access and unlimited content/course consumption incl. certification.
• We make your remote work comfy: we provide support on equipment and offer flexible working hours.
• We value collaboration & love to come together: regular onsite gatherings, internal initiatives and summer parties to connect outside of work.
• May your family require your attention or other reasons apply: use the benefit of our paid special leave days.
• Enjoy the possibility to combine work with a longer stay at your holiday destination or extend a weekend with our Workcation possibilities.
• In addition to the perks & benefits above, we offer specific benefits that differ between our locations.

IDnow applies the principles of non-discrimination and equality: We strive to establish, maintain, and promote an open and inclusive recruitment process and working environment by respecting the principles of equal opportunities. Including but not limited to: race or ethnic origin, religion or convictions, gender identity or expression, citizenship, marital status, disability, age, or sexual orientation.

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Source: Statistisches Bundesamt (Destatis), table; dl-de/by-2-0; StarIn's calculation