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Executive Assistant to the COO & CIO (f/m/d)

Posted Oct 12, 2026

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tonies GmbH

Düsseldorf

EnglishGerman B1–B2

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Salary in the ad

€40,000 to €58,000

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About this job

About tonies:

tonies is the world’s leading interactive audio platform for children, with over 10 million Tonieboxes and 125 million Tonies sold globally. Our intuitive, screen-free system empowers children to learn and play independently in a safe and engaging way.

With a presence in over 100 countries and a diverse portfolio of ~1,400 Tonies across multiple languages, we continue to redefine how children experience storytelling and learning. Since our IPO in 2021, our global team of 550+ colleagues is united by a shared mission: shaping the future of play, learning, and imagination.

Your tasks

You as part of tonies:

As Executive Assistant to the COO and CIO, you will act as a trusted partner at the heart of our global operations and technology leadership.

This is a high-impact role that goes beyond traditional administrative support—you will help drive efficiency, enable decision-making, and ensure seamless execution at C-level. Working closely with another assistant in a shift model, you will ensure full coverage and continuity.

Your tasks and responsibilities will include:

Executive Support & Prioritization

Proactively manage complex calendars, priorities, and workflows for the COO and CIO
Anticipate needs, resolve conflicts, and ensure optimal time allocation aligned with business priorities

Stakeholder & Communication Management

Serve as a key interface between the executives and internal/external stakeholders
Ensure clear, professional, and timely communication across all levels of the organization

Meeting & Decision Enablement

Plan, prepare, and coordinate high-level meetings (Board, C-Level, leadership forums)
Prepare agendas, materials, and follow-ups to ensure effective decision-making and execution

Project & Content Support

Support strategic initiatives, including research, analysis, and preparation of high-quality presentations
Track key action items and ensure follow-through across teams

Travel & Office Coordination

Organize efficient international travel, including complex itineraries
Oversee executive office operations to ensure a smooth and professional environment

Confidentiality & Governance

Handle sensitive information with the highest level of discretion
Support adherence to governance, deadlines, and key business processes

Continuous Improvement & Risk Management

Identify and eliminate bottlenecks across the NPI and PDP processes.
Establish proactive risk management and mitigation routines for launch readiness and production ramp-up.

What we are looking for:

Experience & Background

5+ years of experience as an Executive Assistant at senior leadership level
Experience in a fast-paced, international environment (e.g., listed company, consulting, finance, or tech)

Skills & Capabilities

Outstanding organizational and prioritization skills
Strong communication skills in German and English (written and spoken)
High attention to detail combined with a pragmatic, solution-oriented mindset
Ability to manage multiple stakeholders and topics simultaneously

Proactive, structured, and highly reliable
Comfortable operating in a dynamic, fast-changing environment
Strong sense of ownership and professionalism

Advanced proficiency in Google Workspace and Microsoft Office (especially PowerPoint & Excel)

Willingness to work in a shift model (early/late) and availability on Fridays

Good to know: We are committed to inclusion and diversity. We celebrate different abilities, ethnicities, faiths, and genders. Everyone is welcome at all stages of their journey with us.

We look forward to hearing from you!

Talent Acquisition Team (Central)

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Job facts

Employer: tonies GmbH
Role: Executive Assistant to the COO & CIO (f/m/d)
City: Düsseldorf
Work mode: not stated
Language: English
Seniority: not stated
Posted: Oct 12, 2026
Source: StepStone

Company rating

Glassdoor 4.5
36 reviews
View on Glassdoor
Kununu 4.2
6 reviews
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Source: Statistisches Bundesamt (Destatis), table; dl-de/by-2-0; StarIn's calculation