Executive Assistant (m/f/d) - Quantum Frontline Industries

Administrative Management

• Maintain and organize confidential documents, records, databases, and filing systems.
• Prepare correspondence, business documentation, internal communications, and official records.
• Manage administrative tasks and special assignments on behalf of management.
• Ensure accurate documentation and efficient information flow across the organization.
• Support the implementation and maintenance of administrative processes and best practices.

Coordination & Project Support

• Support the planning, tracking, and execution of strategic projects and initiatives.
• Coordinate cross-functional activities and monitor the completion of action items and deliverables.
• Organize internal workshops, leadership meetings, company events, and team activities.
• Assist management with project reporting, progress tracking, and stakeholder communication.
• Contribute to the continuous improvement of organizational processes, structures, and collaboration.

What you bring to the team:

• Completed degree in Business Administration, Office Management, Communications, or a comparable qualification.
• Several years of experience in an Executive Assistant, Personal Assistant, Office Manager, or similar administrative role.
• Previous experience supporting senior executives, management teams, or leadership functions is highly desirable.
• Strong proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience with calendar management, collaboration platforms, and digital productivity tools.
• Basic project management or office management experience is considered an advantage.
• Outstanding organizational and prioritization skills, with the ability to manage multiple tasks simultaneously.
• Strong attention to detail and a proactive, solution-oriented mindset.
• Excellent interpersonal and communication skills with a service-oriented approach.
• High degree of discretion, integrity, trustworthiness, and professionalism.
• Ability to perform effectively in a dynamic, fast-paced, and international environment.
• Professional communication skills in German and English; Ukrainian language skills are a significant advantage.

We show an excerpt and a link, and the full text when the source allows it. Brands and logos shown belong to their owners.

Posted Oct 27, 2026

Posted Oct 17, 2026

Source: Statistisches Bundesamt (Destatis), table; dl-de/by-2-0; StarIn's calculation