Event & Office Coordinator (gn)

3. Academy Orders & Shipment Coordination

• Prepare and manage internal Academy orders for implants, surgical kits, instruments, and educational materials.
• Coordinate the preparation, packing, and shipment of materials to national and international events.
• Ensure all event materials arrive at the correct destination on time.
• Prepare packing lists, shipment documentation, and necessary customs information in cooperation with the logistics team.
• Track deliveries and resolve shipment delays or missing items.
• Coordinate return shipments of equipment and unused materials after events.
• Monitor Academy material consumption and arrange timely replenishment.
• Maintain accurate records of orders, shipments, returns, and stock movements.

4. Academy Administration & Educational Program Support

• Maintain and regularly update the European Academy calendar.
• Support the planning and coordination of the annual EMEA educational program.
• Communicate with internal sales teams and international distributors regarding upcoming educational activities.
• Maintain participant databases, registration records, and course documentation.
• Coordinate certificates of participation and educational materials.
• Work closely with the Sales, Marketing, Academy, and Warehouse departments.
• Prepare weekly event status reports, including confirmed registrations, pending participants, upcoming deadlines, and logistics readiness.
• Ensure that all organizational and logistical tasks are completed according to established timelines.

Your Profile

• Completed commercial or administrative education, preferably in event management, business administration, logistics, hospitality, or a related field.
• Previous experience in event coordination, office administration, logistics, or educational program management.
• Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and a structured, independent working style.
• Very good English and German communication skills, both written and spoken, are required.
• Confident user of MS Office, particularly Excel, Outlook, and PowerPoint.
• Experience with CRM or ERP systems is an advantage.
• Strong communication skills and a professional, service-oriented attitude.
• Ability to work effectively with international teams, doctors, distributors, and external partners.
• Proactive problem-solving mindset, flexibility, and ability to work under pressure.
• Willingness to take responsibility and ensure that tasks are completed on time.
• Full availability to work on-site at our office — no home office option.
• Willingness and flexibility to travel within Germany and internationally, including occasional weekends, depending on the event schedule.
• Experience in the medical or dental industry is an advantage but not mandatory.

What They Offer

• A full-time position at our European headquarters close to Frankfurt, Germany.
• An international working environment within a growing medical technology company.
• A varied and responsible role combining event management, Academy operations, and logistics.
• The opportunity to participate in international congresses, educational courses, and professional events.
• Close collaboration with international teams, leading dental professionals, and business partners.
• Independent responsibilities and opportunities for professional development.
• A supportive team with short communication and decision-making processes

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Source: Statistisches Bundesamt (Destatis), table; dl-de/by-2-0; StarIn's calculation