Workplace and Company Operations Manager (m/f/d)

Your Responsibilities

• Drive Office Organization & Front Desk Management: Serve as the central point of contact for daily office operations, managing phone and mail communications, maintaining a representative environment, and coordinating cleaning teams and facility maintenance.
• Automate & Lead Fleet Management: Oversee our entire vehicle fleet by managing leasing companies, vehicle acquisitions, and maintenance, while driving process automation using modern tools.
• Manage Travel & Company Events: Plan and organize business trips, hotel bookings, and appointment scheduling, alongside organizing internal team gatherings, in-office events, and company-wide celebrations.
• Office & Documentation Support: Serve as the on-site point of contact for invoice and documentation collection, checking cost centers, uploading physical invoices in our expense management system, plus occasional in-person support for signatures and NDAs.
• Ensure Workplace Safety: Act as the designated safety officer, ensuring all health and safety regulations are strictly adhered to, monitored, and continuously optimized.
• Coordinate External Vendors & Tradespeople: Actively manage third-party office service providers, building managers, and external suppliers to maintain smooth site operations.
• Automate Operational Processes: Continuously evaluate internal administrative workflows, digitizing and streamlining manual tasks leveraging tools like Notion, Claude and Google Workspace.
• Develop modular, software-defined robotics solutions with us that set new standards in automation.
• Help us build robots equipped with state-of-the-art AI that perceive their environment, analyze data, and make intelligent decisions in real time.

We're looking for someone who has:

• Completed vocational training or a degree in Business Administration, Operations Management, Facility Management, Hospitality or comparable experience.
• Several years of experience in Office Management or Workplace Operations.
• Strong track record in process automation and documentation tools to digitize operations like fleet management.
• High proficiency with tools like Notion, Moss, and Google Workspace.
• Willingness to work onsite at our Munich office 4-5 days (up to) a week (with up to 1 Home Office day per week).
• Culture-aligned mindset (e.g., "Strong ownership mindset", "Hands-on mindset", "Pragmatic working style").
• Very good English skills and fluent German language skills (written and spoken) are required.

Why join RobCo?

• As part of a very dynamic and fast-growing scale-up, you will take on responsibility from day one, drive your own projects, and see the direct impact of your work.
• Flat hierarchies, open communication, and regular 360° feedback enable fast decisions and support your professional and personal development.
• Wellpass membership (7,200+ studios across Germany), regular team events, and a team that takes both the work and the culture seriously
• Flexible working hours, a modern office, and - depending on the role - the option to work from home.
• Regular team events - from relaxed beer & pizza nights on the rooftop terrace to shared experiences on ski trips or at Oktoberfest.

You may be just the right candidate for this or other roles.

At RobCo, applicants are selected regardless of ethnic origin, religion, gender, age, disability, or sexual orientation. All decisions throughout the recruitment process are based solely on applicants’ qualifications, skills, knowledge, and experience, as well as relevant business requirements.

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Don’t meet every single requirement? If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway.

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Posted Nov 03, 2026

"relocation support"

Posted Nov 03, 2026

Source: Statistisches Bundesamt (Destatis), table; dl-de/by-2-0; StarIn's calculation