Executive Assistant to the CEO (Tech & Strategic Projects)

Tasks

• Drive CEO special projects end-to-end: define problem statements, scope work, set milestones, coordinate stakeholders & team members, and deliver measurable outcomes.
• Establish AI-first workflows (e.g., agentic automations, data pipelines) together with Product/Software Development to improve Vico operations and our platform.
• Pilot and operationalize the “AI agent” role inside Vicos; document learnings and scale playbooks.
• Support partnerships exploration: research targets, prepare outreach materials, analyze strategic fit, and help bootstrap pilot collaborations.
• Prepare crisp analyses and decision memos for the CEO (market scans, business cases, OKRs) and track execution against company priorities.
• Orchestrate cross-functional sprints that translate strategy into product/operations changes; ensure risks, dependencies, and comms are managed.
• Build dashboards to monitor KPIs for your projects; communicate business impact, pull insights and propose next steps and follow-up projects.

Requirements

• Entrepreneurship – we’re growing fast, and so will you. You must be a fast learner and keen to work on new challenges every day.
• University degree with very good results.
• Professional experience requiring top qualities, be it via a first employment, own entrepreneurial initiative or internships is a plus. Ideally, this experience is in professional services (e. g. consulting, legal, finance) and somehow related to technology, including AI.
• Experience with intensive usage of AI tools and interest in the evolution of AI.
• Excellent communication skills – you will have to interact with a lot of people daily. You easily pick up the phone and talk to someone.
• Strong team spirit and capability to interact internally and externally with different people spanning the tech, sales, services and financial spheres.
• Excellent German and English (DACH is still our home market, while we expand abroad).

Benefits

• CEO mentorship + strategic project ownership: an intense learning environment that pairs fast skill growth with real operating experience; a springboard to quickly take on more responsibility as we scale.
• Entrepreneurial key position in industry-transforming company with impact on company results, on the market, and on your own personal growth trajectory.
• Fast-paced environment where you are appreciated for your capabilities and, at the same time, will keep learning (as all of us).
• Competitive compensation plus share in company (ESOP in place).
• Working with a highly talented team of diverse backgrounds and top-notch qualifications.
• Possibility to work from where you want, remotely and/or in one of our offices (Frankfurt, Walldorf, Barcelona, Seville).

Did we spark your interest?

Then we look forward to receiving your application and getting to know you soon!

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Source: Statistisches Bundesamt (Destatis), table; dl-de/by-2-0; StarIn's calculation