Workplace Experience Manager

WHAT YOU WILL DO

• Own the workplace experience across Munich, Oxford, Zurich and future sites, setting one shared standard and making sure every location delivers on it.
• Lead and develop the office management team, setting clear priorities and service levels so the sites run as one team, not three separate offices.
• Launch new sites, owning fit-out input, vendor setup and local processes so each new office reaches standard quickly.
• Act as the single point of contact between Security, Operations and IT on anything that affects employees' day-to-day: access, equipment, safety and space.
• Standardise processes, policies and tools, so employees get the same answers and service levels wherever they work.
• Manage the workplace budget and vendors across sites, balancing consistency with cost.
• Gather employee feedback through pulse checks and site walk-throughs, and turn it into concrete improvements.
• Shape culture through space and rituals, partnering with People on events, onboarding moments and community-building so the offices actively support how teams work together.

WHO YOU ARE

• Highly organized with strong attention to detail
• Reliable, structured, and comfortable handling recurring administrative tasks
• A clear and professional communicator in English (German is a plus)
• Comfortable working with Google Workspace, Slack, and other productivity tools
• Discreet and trustworthy when handling sensitive information
• Proactive and service-oriented, with a “can-do” mindset

INTERVIEW PROCESS

• Recruiter interview (30-60 min)
• Hiring Manager interview (30-45 min)
• Team interviews (2x60 min)
• This role sits at "LvL 2 out of 6" of our framework, please inquire during the recruitment process for further information.

At Proxima Fusion, our mission is bold: making limitless clean energy a reality. To get there, we need a high-performing, diverse team that brings different perspectives, challenges assumptions, and builds together with purpose. We know that diversity of thought and experience leads to better ideas, stronger execution, and a more resilient team. We don’t look at how you identify, what you look like, who you choose to worship or what ethnicity you are. We care about what you can bring to the table.

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Quelle: Statistisches Bundesamt (Destatis), Tabelle; dl-de/by-2-0; eigene Berechnung