EU Office Manager DACH, Munich

As part of Neopharmed Gentili, a fast-growing Italian pharmaceutical company focused on high-value therapeutic solutions, we are building a leading European rare disease business committed to expanding access to innovative treatments and fostering partnerships with healthcare professionals, patient organizations, and the broader rare disease community.

Neopharmed Gentili is privately owned by the Del Bono family, alongside global private equity firms Ardian and Renaissance Partners. For more information, visit www.neogen.it.

Neopharmed Gentili is committed to equal employment opportunities and an inclusive workplace across all our global locations.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Office Management

• Maintains BioCryst Office in Munich (organizing IT support, facility management, lease, and other needs and supplies)
• Manages invoicing and budgeting in SAP in close partnership with Finance, Legal and the Commercial/Medical Business
• Ensures compliant document management processes and systems, including SOP management, archiving, legal retention requirements, and promotional materials.
• Organizes team events or congress logistics for BioCryst in accordance with company travel policy

Human Resources

• Partners with hiring manager and regional HR in relation to hiring process across all functions including organizing local country onboarding including updating HR, Payroll and other relevant departments etc.
• Tracking holidays, sickness, leaves of absence including notifying local authorities when relevant
• Local HR point of contact for all colleagues with respect to day-to-day operational matters

Compliance

• Creates and maintains all agreements with HCP, HCO, Patient organizations and vendors at all times ensuring 100% compliance; while ensuring all agreements are reviewed by appropriate departments and signed appropriately.
• Manages all disclosures and donations in a transparent and compliant manner

Logistics

• Manages all stages of material lifecycle through storage and destruction in a compliance and timely fashion

EXPERIENCE & QUALIFICATIONS:

• Bachelor’s degree or equivalent, ideally in science or business
• Fluent German communication skills, both written and verbal; very good English proficiency
• Preferred: At least 5 years of experience in a similar role within the pharma/biotech/healthcare industry
• Highly proactive and well-organised individual with a strong ability to work independently, prioritize effectively, and deliver under tight deadlines in a fast-paced, collaborative environment. Naturally curious and hungry to learn and grow on the job, while immediately contributing to country success
• Fully proficient in MS office including Outlook, Word, Excel, Powerpoint, Teams
• Solid financial understanding combined with SAP expertise would be highly beneficial for this role
• Displays flexibility and willingness to contribute in a variety of areas across the pharmaceutical business
• Strong international communication skills and the ability to build collaborative relationships across functions, countries, and cultures are highly valued
• The position follows a hybrid working approach, combining flexibility for remote work with regular on-site collaboration and office presence 2–3 days per week in Munich

Why join BioCryst?

At BioCryst, you won't just join another pharmaceutical company—you'll become part of a passionate international team committed to transforming the lives of people living with rare diseases.

This is far more than an Office & HR Administration role. As a trusted partner to the VP & General Manager DACH, you will play a key role in shaping our German affiliate and work closely with colleagues across Europe. Your ideas, initiative and commitment will have a real impact on how we grow our business and support patients.

Unlike in large organizations, where you can easily become a small part of a big machine, at BioCryst you will be an essential part of our success. We value ownership, collaboration and entrepreneurial thinking, giving you the opportunity to influence decisions, improve processes and continuously develop your skills.

What we offer:

• A meaningful career improving the lives of patients with rare diseases.
• Direct exposure to senior leadership and cross-functional collaboration across Commercial, Medical, HR, Finance, Legal and Compliance.
• An international, agile and supportive working environment with short decision-making paths.
• A competitive salary, annual performance bonus and company pension scheme.
• Hybrid working with flexibility, modern IT equipment and an attractive Munich office.
• Professional development, international learning opportunities and long-term career growth.
• A collaborative culture, regular team events and the opportunity to contribute well beyond your job description.

If you are proactive, highly organised, enjoy taking ownership and want to make a visible difference in a growing international company, we would love to hear from you.

Contact & Application

For more information about this role, or to apply online please email:

Michelle O’Connor, Talent Acquisition Partner Europe:

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Quelle: Statistisches Bundesamt (Destatis), Tabelle; dl-de/by-2-0; eigene Berechnung