Team Assistant (all genders) at AI Startup

Are you ready to make an impact in a fast-paced, international startup environment? Join us as we scale our operations and take our company to the next level. As our Team Assistant, you’ll play a key role in ensuring smooth processes across departments, supporting our growing team, and helping us stay organised as we expand.

Tasks

• Office management: Keep everything running smoothly — from handling incoming and outgoing mail to maintaining order and structure in our workspace.
• Team events: Plan and coordinate team gatherings and events that strengthen our culture and bring people together.
• On- and offboarding: Support new colleagues as they join the team and ensure smooth transitions when team members leave.
• Accounting support: Process invoices and provide our tax advisor with the information they need.
• Administrative support for the commercial team: Maintain data, prepare small gifts for clients and partners, and conduct ad-hoc research tasks.
• Recruiting support: Assist with active sourcing and communication with candidates.

Requirements

• Ownership: You take full responsibility for your tasks and proactively tackle challenges to deliver the best results.
• Resilience: You stay calm and focused even when the to-do list is long and deadlines are tight.
• Organisational talent: You work efficiently and with structure — finding solutions to administrative challenges comes naturally to you.
• Attention to detail: You work accurately and rarely make careless mistakes.
• Communication skills: You’re fluent in both German and English and feel completely at ease switching between the two in daily work.