JAC Recruitment (Germany) GmbH is a recruiting service provider of the JAC Group with 25 offices in 11 countries worldwide. For a leading Japanese semiconductor inspection solutions company, we are looking for a
HR Generalist (m/f/d)
HR & Talent Management
- Collaborate with hiring managers and external agencies to source, interview, and onboard candidates for technical, administrative, and other roles.
- Conduct structured interviews, manage offer processes, pre-employment screenings, and maintain applicant records.
- Support employee onboarding, offboarding, status changes, and HR record-keeping.
- Coordinate training and development programs, including external workshops for technical/soft skills and mandatory compliance/safety trainings.
- Foster positive employee relations through engagement initiatives, open communication, conflict resolution, performance guidance, and confidential handling of concerns, grievances, or investigations.
Payroll, Benefits & Compensation
- Oversee the monthly payroll cycle to ensure accuracy, timeliness, and full compliance with German labor laws, tax regulations , and social security contributions.
- Prepare payroll data, including auditing timesheets, verifying hours worked, calculating gross/net pay, processing deductions, bonuses, overtime, leave balances, and coordinating statutory contributions with accounting.
- Perform final double-check and review of prepared payroll data to identify and resolve discrepancies, ensure data integrity, and confirm compliance.
- Approve payroll runs for final processing and payment (in collaboration with accounting teams or external payroll providers as applicable).
- Administer employee benefits enrolment, provide guidance on programs, and maintain accurate benefits records.
- Analyze compensation data for market competitiveness and internal equity.
- Respond to employee inquiries regarding payroll, pay calculations, deductions, and benefits.
Compliance, Policy & Additional Support
- Monitor and ensure adherence to labor regulations, working time rules, disciplinary procedures, and performance management.
- Liaise with legal advisors on regulatory updates and develop localized HR policies aligned with global guidelines.
- Develop and implement office policies/procedures to enhance efficiency and compliance.
- Maintain organized company records, documentation, and confidential employee files.
Immigration, Global Mobility & Travel Support
- Coordinate immigration matters, including visa/work permit applications, sponsorships, documentation preparation, and compliance for employees on international assignments.
- Support local and overseas field service engineers and staff with travel arrangements (flights, hotels, cars) and related documentation.
- Liaise with global HR teams (e.g., Japan, Taiwan, USA, Ireland, Israel), external advisors, and authorities, to ensure timely resolution of immigration, travel, and cross-border issues.
- Maintain accurate records for immigration/travel compliance.
Miscellaneous
- Identify ongoing administrative and HR needs; develop solutions and recommendations to continuously improve workflows, efficiency, and cost-effectiveness.
- Maintain high ethical standards, comply with all company policies/procedures, and handle sensitive/confidential information with discretion.
- Provide general support to employees, managers, and leadership on HR, administrative, or operational matters.
- Report irregular issues or potential improvements to management for resolution.
- Ensure effective communication and collaboration with supervisors, staff, global teams (e.g., Japan headquarters), customers, vendors, and external partners.
- Participate in special projects, organizational initiatives, or other duties as assigned by leadership.
- Contribute to maintaining a clean, safe, and productive work environment.
- *Requirements**
- Valid working visa holder in the EU
- Fluent command of English and German
- Bachelor’s degree in Human Resources, Business Administration, Office Administration, or a related field (Associate’s degree or equivalent experience considered).
- 4–7 years of progressive experience in HR operations, generalist functions, office administration, payroll, and/or immigration support.
- Experience in a multi-national environment with global mobility/immigration coordination highly preferred.
- Relevant certifications strongly preferred, especially Germany-recognized ones such as:
o Personalfachkaufmann/-frau (IHK) o Geprüfter Betriebswirt/-in Personalwirtschaft (IHK) or similar advanced IHK certifications in personnel/HR management o International equivalents like SHRM-CP, PHR, or CIPD (particularly useful for global coordination)
- Excellent verbal and written communication skills (multilingual capabilities a plus for global coordination).
- Proven track record in improving HR/administrative workflows and ensuring regulatory compliance.
- Strong interpersonal, negotiation, conflict-resolution, and customer service skills.
- Exceptional organizational, multitasking, time management, and attention-to-detail abilities.
- Analytical problem-solving mindset with integrity, professionalism, and strict confidentiality.
- In-depth knowledge of HR best practices, employment/labor laws, payroll compliance, and immigration/visa processes (international experience preferred).
- Proficiency in Microsoft Office Suite and HRIS/payroll platforms (e.g., Personio, Workday, BambooHR, HiBob); familiarity with office management tools.
- Basic understanding of import/export regulations and purchasing/inventory processes.
- Ability to handle sensitive information and work effectively across global time
- This position combines remote work and in-office collaboration, depending on business needs and geographic location.
